Best invoice makers apps

Completely free with no invoice limits, clean PDF output, and a direct migration path to Zoho Books when you outgrow it.

No deposit payment field, the timer conflicts when running both the mobile and desktop clients simultaneously, and template customization is very limited.

Early-stage entrepreneurs and solo operators who need a professional-looking invoice without paying for a subscription.

Professional-looking documents without any setup, logo support, faster than any MS Office template according to users who made the switch, and completely free for the basic use case.

Editing a saved estimate is awkward sending to Adobe opens the old version. No real integration with external systems like QuickBooks. The client-facing total sometimes differs from what the contractor sees in the app.

Builders, repair contractors, and field service pros who write up proposals on-site and don't need full accounting.

The timer-to-project-to-invoice flow works without manually copying data. Reporting is flexible and clear. Support helps you structure projects and tasks to match non-standard billing arrangements.

The mobile timer sometimes shows a stale value and hitting Start overwrites previous entries. Estimates are not available in the app only through the website. No Live Activity or Dynamic Island support to show a running timer in the background.

Freelancers and small agencies who bill by the hour: designers, consultants, developers.

Completely free with no invoice cap, clean PDF output, and quick to start without entering a card.

A single tax rate applies to the whole invoice you can't set different rates for goods and services in the same document.

Freelancers and small contractors who need a free tool with no subscription and no complexity.

Smart files combine contract, invoice, and client signature in one flow, contract templates with a solid structure built in, automatic payment reminders.

The mobile app doesn't let you edit smart files or forms anything complex requires a browser. Blank screens when opening a project in iOS, and the menu disappears behind the keyboard.

Photographers, event planners, and designers who sell through a contract-plus-invoice flow and manage several projects at once.

Free access with no cap on the number of estimates. Builders and contractors can put together a proposal right on the job site. Clean PDF output without visual clutter.

Editing a finished estimate doesn't reliably update the sent PDF several users have sent clients outdated versions with wrong prices. No client signature, no SMS sending, and no cross-device sync without upgrading to paid Billdu.

Contractors and builders who need to generate an estimate in the field and send it to the client right away.

Stable behavior with no unexpected interface changes, P&L and quarterly taxes in one place, fast invoice creation from saved items.

Some updates have wiped saved line items, iPhone and iPad sync has historically broken, and you can't add a second user to one account.

Solo entrepreneurs and micro-businesses who value stability and don't want to learn a new tool.

Invoice and estimate creation works well: professional PDFs, built-in late-payment reminders for clients, and a notification when a client opens an invoice. Accountants note that the bookkeeping logic is cleaner and more correct than QuickBooks.

The mobile app is a stripped-down shell: account balances are unavailable without desktop, and categorizing transactions requires scrolling the entire list from the top after each save. Bank transaction sync breaks periodically and support goes quiet.

Freelancers and micro-businesses who need integrated bookkeeping and invoicing in one place and are okay working mostly through a browser.

Flexible branded templates, fast estimate creation with one-tap conversion to invoice, multilingual interface.

The client's name randomly disappears from the invoice or estimate whenever you edit it a bug that has been around for years with no fix.

Small contractors and freelancers who need branded templates and estimate workflows.

Built-in invoice status tracking with a view history visible to you, and a unified ecosystem with the Square terminal and bank account.

No way to delete an invoice created by mistake, which constantly distorts your accounts receivable balance. No fractional values in the quantity field.

Small businesses already processing payments through Square who want to keep everything in one place.

Very low barrier to entry the first invoice is ready in a minute, and the output is clean without extra elements.

The anti-fraud system blocks sending without explanation right while you're working with a client. After 5 invoices, old ones become inaccessible for editing without a subscription.

Occasional and infrequent businesses tradespeople, couriers, freelancers with a light invoice volume.

Multiple service types with different tax rates on one invoice, and an intuitive interface with no unnecessary steps.

Landscape mode was removed in an update, breaking the workflow for iPad users. No summary report export for tax purposes.

Self-employed workers with multiple service types (like lawn care and repairs) who need a simple invoice with split tax rates.

Estimate and invoice in one flow: send a quote, client accepts, convert to invoice without retyping anything.

If you switch to another app mid-invoice (for example, to look up an address on a map), the unsaved invoice is gone completely.

Tradespeople and small contractors who need an estimate-to-invoice chain without extra steps.

A photo on each line item builds client confidence by showing exactly what they're paying for, multiple send channels, and a signature-on-delivery feature.

No deposit payment that rolls into the final invoice, no convert-estimate-to-invoice button, and payment gateway data sometimes conflicts with the user's own settings.

Contractors and service businesses with straightforward single-stage billing who want to show clients photos of the completed work.

Invoice creation speed: logo, line items, total, PDF all in a few taps. The result looks professional without tweaking any templates.

Editing an already-sent invoice does not update the document on the client's end you have to screenshot and resend manually. iPad in landscape mode with a keyboard doesn't work. A limit of 5 invoices a year makes the free tier pointless.

Freelancers and micro-contractors with a small client flow who need a polished PDF invoice in two minutes and are willing to pay for a subscription.

Recurring billing for regular clients, template selection, and fast invoice creation from saved items.

Data doesn't sync between devices on the same Apple ID, no credit note for returns, and no way to log in from a laptop.

Service businesses with repeat clients who work from a single phone.

Several invoice layout options, fast client entry after the first save.

Data doesn't sync reliably in the cloud switching devices means losing everything. No web version for working from a laptop.

Self-employed people who occasionally need to send an invoice from their phone and are fine with a single screen and no complexity.

Line item and rate autocomplete from history speeds up repeat invoices, and status tracking (sent, viewed, paid).

Invoice drafts don't auto-save when you switch apps, which is critical when working in the field and toggling between a map and the invoice form.

Contractors and tradespeople who invoice regularly and want to see history by client.

SMS invoice delivery to the client directly from the app a rare feature that speeds up closing the deal on the spot.

The invoice limit is tied to your plan and can drop without warning after an update. PDF and email sending occasionally break entirely and require a reinstall.

Mobile tradespeople (tire shops, mobile services) who need to send an invoice by text right from the job.

Showing license and insurance to the client inside the app, online and in-person payment acceptance, estimate history with change tracking.

Features keep moving to pricier tiers without new capabilities being added. The document archive closes after you cancel you pay for access to content you already created.

Construction contractors and remodelers who need to show their license to clients and accept payment on-site.

Sync with the web version lets you close a deal in the field and invoice immediately. Bank integration speeds up payment reconciliation.

The expense module was rewritten so the old flow (photo a receipt, log the expense) is now split into two steps with a wait for AI processing. Some vendors don't load in the dropdown (only A through F).

Accountants and small businesses that need full bookkeeping with tax reporting, not just an invoicing tool.

Time tracker with direct billing integration, receipt scanning with auto-categorization, and a solid foundation for small-business tax reporting.

The mobile app and web show different data for the same invoice. Mileage tracking is unreliable (catches about 10% of trips). The session resets every time you open the app despite the Remember This Device setting.

Freelancers and consultants who sell time and want to track hours inside the same tool they use to invoice.

Multiple legal entities in one account, revenue reports, and reasonably fast invoice creation once you learn the flow.

Every launch requires logging in again Face ID doesn't hold. The decimal separator is wrong (comma instead of period). Data doesn't sync between devices on the same account.

Entrepreneurs running multiple sole proprietorships or legal entities who can tolerate technical rough edges.

The interface looks clean and the onboarding flow is clear even for first-timers. When it works, it puts together an invoice quickly.

Data is unreliable: invoices disappear after logout, and files arrive corrupted. The app asks for a review before giving access to any features. No proper export or sync.

Hard to recommend given the current instability.

Visually clean invoice templates and quick start without creating an account.

Line item descriptions disappear from the sent document even when the in-app preview looks correct. No data transfer between devices (Android to iPhone is not possible). The tax rate field is capped at three characters you can't enter 9.975%. Support ignores messages.

Not recommended until the app fixes its core breakage.